A lot of female entrepreneurs often work from home to create that home and work balance, however the distraction and comfort one gets from working from home can lead to ineffieciency and low productivity, that is why we have put together a guideline on how to create an effective home office space. This way you will be able to work from home and still feel like you are working from an official envioment. No distraction or noise. So whether you have a separate room in your home to name as your office space, or a tiny corner in your bedroom, here are our guidelines to help you crate and effective space.
Before you design your space ask yourself the following these questions
- What will you be doing in the space?
- What type of work needs to be done?
- Will external clients be visiting the space?
- Will colleagues visit for collaborative work?
- What type of materials will be referenced and/or stored?
- What type of equipment is required?
- When will I be doing the bulk of my work?
- Will I be making conference calls?
- Will I be video conferencing?
The answers to these questions will begin to develop the program for your home office.
Here are the guidelines/tips:
- Equipment. Speed and efficiency are critical at home. Don’t pay for equipment you won’t use on a daily basis. Also be sure you invest in the fastest equipment available, so you don’t spend your time waiting for things to work. Equipments such as printer, photocopier, scanner, telephone, laptop etc are a must have in a home office.
- Lighting. Good lighting is essential. Not only does it improve your mood and productivity, but natural light can also improve your sleep quality. Ideally you want as much natural daylight as possible. If your space has a window, it will enhance the lighting. Try situating your desk facing a window with lots of sun exposure.
- Privacy. No one can work effectively in a sea of noise or interruptions. When planning your office area, ensure that it affords a degree of privacy from surrounding activities. While headphones may serve to isolate certain sounds, no one wants to be forced to wear headphones all the time. Portable screens can be used to shield the work area from nearby activities. Alternatively, divider walls that double as bookcases will not only divide the area but provide superior storage solutions.
To assist in creating the quiet needed for real concentration and work, a degree of white noise can be helpful. Air filters and low fans will operate at a quiet speed to muffle other noises.
If a door to the office area is not practical or available, it may be helpful to add signage (e.g., “No interruptions” or “Quiet please”) to remind others in the space that this is “work time.”
- Layout/organization. The old rule, “a place for everything and everything in its place” was coined to relieve stress. If you have carefully thought through your storage requirements, you’ll have the space you need.The desk surface of your choice will serve to support your laptop or desktop computer and work-related items. Your desk will likely be the place where you spend the most time. What is essential for productivity is an organized desk that keeps pending work in order and prevents the chaos of disorganized piles. Solutions are as simple as pencil cups or trays to keep all writing instruments in one place, plus memo and business card holders so, literally, there is a place for everything.
- Perfect Chair: This is where you may have to search a little bit in order to find the perfect blend of style and comfort. Do not sacrifice your comfort in this department! You spend a lot of time sitting, and nothing is worse than a nagging back ache disrupting your productivity. Consider using a more plush, upholstered chair to bring an added layer of style and comfort to your office.
- Accents :The best part about designing any space is personalizing it to fit your style. That means adding all of those tiny details that bring a room or space to the next level. This is where you get to have the most fun! Create a gallery wall behind your desk to display inspiring photos, your vision board or quotes. Add a pop of color with a fresh bouquet of flowers in your favorite vases. Fill your office with all of the things that inspire you and make you happy. If there is one area of your home that should be filled with inspiration, this would be it!
- Establish Office Hours: Flexibility is a key benefit of working for yourself in a home office. Yet, it still requires that you put in a fair amount of time. Setting a typical schedule for working in your office will help you stay focused. Perhaps even more important, keeping standard office hours (for the most part) also helps your clients know when you are available and can be reached. After all, you may do much of your creative work in the middle of the night, but your clients are more than likely keeping more traditional hours and need access to you within that timeframe. Setting office hours can also help minimize distractions and unannounced calls or drop-in visits from well-meaning friends and family.
We hope with these tips, you are able to establish and create an effective home office. If you have any other tip, please leave us a comment below.